Colleges Scotland aims to provide a safe and secure experience for all of our users. The information that we collect about you will always be used lawfully in accordance with the Data Protection Act 1998.


When we provide services, we want to make them easy, useful and reliable. Where services are delivered on the internet, this sometimes involves placing small amounts of information on your device, for example, computer or mobile phone. These include small files known as cookies. They cannot be set to identify you personally.

These pieces of information are used to improve services for you through, for example:

  • enabling a service to recognise your device so you don't have to give the same information several times during one task.
  • recognising that you may already have given a username and password so you don't need to do it for every web page requested.
  • measuring how many people are using services, so they can be made easier to use and there's enough capacity to ensure they are fast.

Our Use of Cookies

Cookies for Managing Your Current Visit

Name Description Type/Lifespan
39a1bbf44b1f37a296bab195dc912084 This cookie is initialised every time a new visitor, visits the website. When user exits browser

Cookies for Improving Service

Google Analytics sets cookies to help us accurately estimate the number of visitors to the website and volumes of usage. This is to ensure that the service is available when you want it and fast.

Name Typical Content Type/Lifespan
_utma Randomly generated number Persistent
2 years
_utmb Randomly generated number Persistent
30 minutes
_utmc Randomly generated number When user exits browser
_utmz Randomly generated number - Information on how the site was reached (eg. directly or via a link, organic search or paid search) Persistent
6 months

For further details on the cookies set by Google Analytics, please refer to the Google Code website.

Facebook sets cookies to allow you to share content from our website and to help make logging in easier.

Name Description Type/Lifespan
act, csm, fr, p, presence, s, sub, x-src These cookies allow the 'Like' button to work so that the user can share content from the website on their own Facebook page. Various
c_user Allows users to 'Like' pages on the website without logging in, as Facebook checks your User ID. Persistent
30 days
datr Created when a web browser accesses (eg. when the user hits the 'Like' button). Persistent
690 days
lu Used to prefill the user's facebook email address on the login screen. Persistent
690 days
xs This is a session cookie. It creates a unique ID for each visit. Persistent
30 days

For further details on the cookies set by Facebook, please refer to the Facebook Privacy Policy.

How to Control Cookies

Find out how to control cookies on the website.

Accuracy of user information

While we endeavour to ensure that the information we hold about you is accurate and, where necessary, kept up to date, we shall assume that in the absence of evidence to the contrary, that the information you provide us with is accurate. If there is any reasonable doubt as to its accuracy we shall contact you to confirm the information. Should there be any inaccuracies in the information of which you inform us, or of which we become aware, it shall be promptly rectified by us. We do not retain any information about you which is out-of-date or which is no longer required.

Access to your personal information

Along with all other rights granted to you under the 1998 Data Protection Act which we shall respect and observe, you may at any time in writing or by email request to be informed of the personal information which we hold about you, either as a whole or limited to certain information of a particular nature. We shall comply with this request but, in the interests of your privacy, only after we are supplied with such information by you as would reasonably be required to satisfy ourselves as to your identity. In the interests of the privacy of others, we would not be able to comply with such a request if it involved disclosing information about another person unless they consented to the disclosure or it was reasonable in all the circumstances to comply with the request without their consent. We may charge a small fee for providing this information but it shall not exceed £10 and the information will be provided no later than 40 days from when we receive your request.

If you do not wish us to continue using your information, please contact Linda Rankin.

Changes to our Privacy Policy

Colleges Scotland may amend this policy from time to time. Any changes to the Privacy Policy will be posted here so you always know what information we gather about you and how that information might be used. If we make any substantial changes in the way we use your personal information we will notify you by posting a prominent announcement on our pages. If you have any questions or concerns about the Privacy Policy, please contact Linda Rankin.